Umatilla County
  • 14-Nov-2022 to Until Filled (PST)
  • Pendleton, OR, USA
  • 3903 per month
  • Full Time

Excellent Benefits, including PERS, health, dental, and life insurance


Administrative Assistant

SALARY: $3,903.00/ Month - Plus Excellent Benefits

CLOSING: Open Until Filled

DEPARTMENT: CDDP

Description:

Provides administrative and clerical support to the Developmental Disabilities program. Serves as office coordinator between vendors, maintenance, IT, and DD staff concerning office operations. Responsible for reading, transcribing, and maintaining accurate records, scheduling meetings/appointments, and assisting the public as needed. Provides support to Director and Supervisor in tasks related to budgets, policy, procedures, emergency planning, and other areas primary to the operations of the DD program. Maintains various data systems related to staff training requirements, advisory council members, inventory, etc. Monitors inventory, training requirements, quality assurance timelines, and transmittals and assists in preparing policy drafts, procedures, and reports for the Director and Supervisor. Responsible for monthly payables/reimbursements, which include: ensuring proper signature, required attachments, and correct General Ledger codes are submitted to the Finance Department promptly.


Requirements:

GENERAL/ORGANIZATIONAL

These competencies need to be demonstrated by everyone within the department:

  1. Integrity: Act with honesty and honor without compromising the truth and do the right thing even when no one else is around.
  2. Accountability: Acknowledge and assume responsibility for your actions and decisions, as well as evaluate and be evaluated on performance and behavior that you are responsible for.
  3. Empowerment: Encourage and support all people to take the initiative and give their best, as well as promote an environment that encourages all people to lead and make decisions.
  4. Quality/Compliance: Achieving a standard of excellence with our work processes and outcomes, honoring Umatilla County policies and all regulatory requirements;
  5. Customer focus: Striving for high customer satisfaction, going out of our way to be helpful and pleasant, making it as easy as possible on the customer rather than our department or the County;
  6. Communication: Balancing listening and talking, speaking and writing clearly and accurately, influencing others, and keeping others informed;
  7. Collegiality: Being helpful, respectful, approachable, and team-oriented, building strong working relationships and a positive work environment;
  8. Initiative: Taking ownership of our work, doing what is needed without being asked, following through;
  9. Efficiency: Planning, managing time well, being on time, being cost conscious, thinking of better ways to do things;
  10. Coachable: Being receptive to feedback, willing to learn, embracing continuous improvement;

SKILLS/ABILITIES

  1. Give full attention to what other people are saying, and take the time to understand the points being made, asking questions as appropriate and not interrupting at inappropriate times.
  2. Ability to demonstrate competency in the use of Google docs, sheets, calendar, and meet.
  3. Ability to work on multiple projects at the same time.
  4. Ability to work independently, while keeping others informed of status.
  5. Ability to take accurate minutes at meetings.
  6. Talk effectively to others to convey information.
  7. Present information verbally, factually, and logically.
  8. Enter, record, store, and maintain information in writing and computer.
  9. Use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
  10. Understand new information's implications for current and future problem-solving and decision-making.
  11. Prepare clear and concise narratives, written reports, and documentation.
  12. Develop specific goals and plans to prioritize, organize and accomplish work.
  13. Monitor and review information from materials, events, or the environment to detect, assess, and make recommendations.
  14. Observe, receive and otherwise obtain information from all relevant sources.
  15. Analyze information and evaluate results to choose the best solution and solve problems.
  16. Develop constructive and cooperative working relationships with community agencies and others, and maintain them over time.
  17. Identify information by categorizing, estimating, recognizing differences and similarities, and detecting changes in circumstances or events.
  18. Must demonstrate the ability to act on personal initiative using sound judgment.

EDUCATION/EXPERIENCE

- High school graduate or GED equivalent

-Must have an extensive understanding of basic office operations, as demonstrated through a minimum of 3 years of general office experience or a combination of 2 years of general office experience and office management experience.

-Experience with project management, as demonstrated through post-secondary education, project management courses, or experience leading a project through to completion.

- A valid Driver's license.

- Must successfully pass a background check and drug screen.


PREFERRED REQUIREMENTS

  • College degree preferred.
  • Fluent in the Spanish Language preferred, speaking, reading, and writing.

*This position under State of Oregon mandates is required to provide proof of full COVID-19 vaccination or have an approved medical or religious exception as a qualification of employment.*



Use of Umatilla County application is MANDATORY and must be submitted via our online portal at https://umatilla.casellehire.com/jobs/ . Anyone who qualifies for Veterans' Preference in Public Employment provided for in OAR 839-006-0435; please include proper certification (OAR 839-006-0465) with your application. Any applicant with a disability who needs reasonable accommodation in any step of the application or hiring process to assist or to demonstrate qualifications or to perform the essential functions of the job for which the applicant is applying should inform the Human Resources Department.


AN EQUAL OPPORTUNITY EMPLOYER

Full Job Description
Umatilla County
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