Umatilla County
  • 15-Nov-2022 to 15-Dec-2022 (PST)
  • Pendleton, OR, USA
  • 3441 per month
  • Full Time

Excellent Benefits, including PERS, health, dental, and life insurance

Office Assistant IV

SALARY: $3,441.00/ Month - Plus Excellent Benefits

CLOSING: 11/30/2022 (5:00pm)

DEPARTMENT: Community Corrections

*This is a Pendleton based position*


The Community Corrections Office Assistant IV - Data Entry is a system specialist position with duties specific to Field Supervision. This position gives critical systems direction, clerical, transcription, client information, and direct support to the Probation Officers, Office Manager, Assistant Director, and Director. Provides systems services such as: Multiple line phones, assist the public, Justice Involved Individuals and advise the Probation Officers of appointments. Aids in the following: Urinalysis reports, Local Control data entries, Bookkeeping, Entry of Judgment and Sentence orders, Revoke Reinstate orders, Stipulated request/modify extended probation, change EPR on Probation Officer Caseloads & File closure, Community Service hour entry and completion notices to Court, Justice Reinvestment Data Collection and treatment log tracking and maintenance. Maintain files in file room, maintain monthly reports from the Department of Corrections and keep hard copy of OPS manual updated along with all county information book.


- High school diploma/GED.

-Must have a demonstrated knowledge and skillful use of computers and software including Word, QuickBooks & Excel.

-Possess LEDS Certification or ability to obtain within 12 months of hire.

-Possess Notary Certification or ability to obtain within 6 months of hire.

-Demonstrated ability to work with a diverse group of people, including some that may be extremely angry & emotional, under strict time constraints.

-Demonstrated ability to work with confidential information and perform as a team member (see attached team member rules).

-Prior corrections experience and knowledge of criminal justice system preferred.

-Must be a well-organized, self-starter with excellent writing/communications skills.

-Must possess a good working knowledge of computers/software and the ability to multi-task.

-Bilingual in English/Spanish preferred


So that everyone may maintain focus on the highest quality public safety services in Umatilla County, we are each committed to fostering an effective, safe environment within which to work. We require the following from all that choose to be a member of the Umatilla County Community Justice team.

  • Avoid triangulation (does not talk about others behind their backs or second guess the decisions of others, nor do effective team members listen to anyone else talking about a team member behind their back or second guess their decisions).
  • Always steps in to help; sees a job and does it.
  • Is honest-steps up to the state their opinion.
  • Is trustful-relies on facts rather than on gossip or rumors.
  • Proposes solutions, not just problems.
  • Listens.
  • Is open to criticism; accepts coaching.
  • Leads by positive, effective example (Practice what you preach).
  • Maintains a positive attitude.
  • Is willing to do the same work they ask others to do.
  • Comes to work prepared for the job.
  • Shares knowledge with others.
  • Asks for help.
  • Accepts help.
  • Offers to help.
  • Wants to be here-shows up on time, has a positive attitude and demonstrates enthusiasm.
  • Takes pride in their appearance.
  • Has good communication skills - listens, makes eye contact, others respond positively to his/her comments, asks questions, doesn't interrupt.
  • Takes on responsibility
  • Is loyal (doesn't speak ill of the agency or others, performs high quality work).
  • Shows professionalism (appearance, pride in work, quality work, attitude, and consistency of behavior, behavior which reflects well on the agency).
  • Respects others.
  • Takes ownership.
  • Conformity - dresses properly, is consistent in the quality of work, uses the same policies, procedures, systems, ways of enforcing laws.
  • Knows the job.
  • Does the job
  • Decentralizes decision - making authority as deeply into the organization as possible.
  • Initiates and accepts personal education and development.
  • Solicits and is willing to accept different points of view.
  • Consistently demonstrates effective use of available resources before personal interests.
  • Utilizes the chain of command in an effective manner.

Use of Umatilla County application is MANDATORY and must be submitted via our online portal at . Anyone who qualifies for Veterans' Preference in Public Employment provided for in OAR 839-006-0435; please include proper certification (OAR 839-006-0465) with your application. Any applicant with a disability who needs reasonable accommodation in any step of the application or hiring process to assist or to demonstrate qualifications or to perform the essential functions of the job for which the applicant is applying should inform the Human Resources Department.


Full Job Description
Umatilla County
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